Balance To Do List with Little Known Outlook Tool

Your daily to do list can seem like a burden if you use it as an inventory of everything you want to accomplish between now and the end of time.

Too many people feel as if they accomplish nothing because they’re unable to complete dozens of tasks in a day.  Frustrated at the end of the day, they re-write their task list wishing that the time to get it all done tomorrow will  magically appear.  Doing this day in and day out is unnecessary work, frustrating and futile.

Instead,  schedule only what you can complete in a day.  See my post about to do lists from earlier this week for a more detailed discussion. To avoid overbooking yourself, schedule tasks in advance on  days when when you will have time to do them.  This is called horizontal planning.

Use the Task Timeline to View Your Task List Over Time

Outlook has a little-used view called the Task Timeline that gives you a clear picture of how your workload is balanced over time.  In one glance it will show you where you are overloaded.  Here’s a quick video that shows you how to use it:


  1. […] In Outlook use the Task Timeline to view your task list over a period of days to help balance your workload. […]